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Our Policies

Dance Arts Policies & Procedures

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Please read carefully the following policies and procedures for Dance Arts during the 2024-25 dance year.

COVID-19 RELATED POLICIES

The Attendance Policy will be in effect this year.  We will follow the current CDC Guidelines regarding COVID.  However,  we want to stress the importance of NOT ATTENDING DANCE CLASSES if your child is feeling sick. In order to protect our staff and other dancers, it is incumbent upon everyone to monitor their child’s health and keep them at home if they are showing any signs of any illness whatsoever. We must all work together to try our best to protect the health and well-being of all our dancers, their families, and our staff.

  • If your child is experiencing ANY of the following symptoms, please use an abundance of caution and keep them home from dance: cough, fever, chills, shortness of breath, sore throat, rash, diarrhea, nausea or vomiting, muscle or body aches, fatigue, headache, loss of taste or smell, congestion or runny nose

  • If your child did not attend school during the day because they were not feeling well in the morning, please do not bring them to dance that day even if they are feeling better.

  • If your child fails a daily health check to enter school in the morning, do not bring them to dance class in the afternoon.

If your child has had a fever at any time, for any reason, they must be fever free without fever-reducing medication, for 24 hours, before returning to dance class.

If your child, or anyone in your home, tests positive for COVID-19:

Please notify us immediately. We will protect your privacy and we will NOT release your child’s name or any personal identifying information. It is our responsibility to notify the parents of children that may have been exposed to your dancer, just as you will want to be notified if your child is exposed.

  • If your child tests positive for COVID-19, in order to return to dance, she/he must:

    • symptoms must be improving

    • be fever free without fever-reducing medication for at least 24 hours

    • If she/he has been hospitalized they must have a negative test or a Dr.’s note

*****She/he must meet all these criteria to return to dance.*****

  • If someone in your household tests positive, and your child is having symptoms, please do not bring them to dance.

**We will only notify affected families if we have been made aware, that a student or staff member in your child’s class, has tested positive for COVID-19.**

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Dance Studio Info

Registration opens June 1, 2024. We expect many of our classes to fill up, so if you are hoping to get into a specific class, we recommend you register early.

*Our Dance Software will automatically block the registration of anyone that has a past due balance on their account.

**If at any time, NC returns to Stay at Home orders or a phase that prevents us from meeting in person for dance classes, videos will be provided. Therefore, there will be no reduction or refund in the price of tuition. Monthly tuition fees are due until the studio is notified, in writing (by email or letter), that you wish to withdraw your dancer from a class or classes. If notification of withdrawal is not given by the 1st of the month, then tuition is due for that month. Stage fees are refundable if you withdraw in writing before December 16, 2021.

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Our primary means of communication with parents is through email. It is very important that the primary contact person(usually Mom) listed on your child’s account has an active and frequently checked email in the event that we have important or urgent information to convey. We have often had emails that were blocked by the recipient or that went into Spam folders. You can expect to miss important information if our emails aren’t going through to your account. Returning families PLEASE check to make sure we have the correct email address in your contact info.

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Rehearsals, Recitals, & Attendance Policies

  1. Dress Rehearsals are MANDATORY in order to participate in the Recital. Sporting events are not an acceptable reason to miss Dress Rehearsal. Dress Rehearsals will be Wednesday, May 7, 2025, and Thursday, May 8, 2025. The RECITALS will be Friday, May 9, 2025, and Saturday, May 10, 2025.

  2. Students will not be allowed to participate in the Dance Recitals or Dress Rehearsals unless their accounts are PAID IN FULL.

  3. The studio reserves the right to exclude any dancer from the recital who has not met a sufficient number of classes to participate.

  4. The Attendance Policy is as follows:

    • Dancers shall miss no more than 12 regular classes from September-May and no more than 2 of those absences shall occur in the same month. If your dancer registers for class after the dance year is in progress, the number of allowed absences will decrease in proportion to the remaining number of classes.

    • Dancers missing more than the allowed number of classes may result in dismissal from the class. At the discretion of the instructor, you may be asked to withdraw from the class or you may be required to attend one or more private lessons at a cost of $60 per hour in order to remain in the class. This decision will depend on several factors including, when the absences occurred, complexity of choreography, partner or group choreography, etc.

    • Dancers in Elite & Jr Elite classes shall miss no more than 6 classes during the course of the entire year. If an elite dancer misses more than the allowed number of classes they will be asked to leave the class. There are no make-up sessions for missing Elite classes.

    • Dancers in Elite & Jr Elite classes are required to be enrolled prior to the 1st day of class. Absolutely no late enrollment will be allowed for these classes because of the pace at which these classes proceed.

    • *** Please advise Courtney and the Instructor if your child has a medical situation that impacts her ability to dance or that might cause her to miss more than the allowed number of classes.  We will work to help any dancer with a medical issue so she will not fall behind in class. Dancers with physical injuries to feet, knees, legs, hips, etc. are still expected to attend class and watch during their recovery so as not to fall behind. If your dancer needs to sit out and observe due to an injury, for more than 2 weeks, a doctor’s note will be required. Also, a doctor’s note will then be required, clearing them for full activity, in order for them to participate again.

    • ****** Any dancer missing more than the allowed number of classes is at risk of being dropped from the class and the recital.  This decision will be at the sole discretion of Courtney and the Instructor from the class.

  5. Class or camp visitors can be distracting and intimidating to many students; therefore, no visitors are allowed during dance classes.

  6. Any pictures taken may be used on the website or for advertising purposes.

 

Health & Safety Procedures

We are instituting the following procedures to protect the health and well-being of your children and our staff.

  1. All dancers will ENTER the studio through the Lobby door and EXIT through the door to the Blue Room.

  2. All dancers need to wait in the car until the previous class has been dismissed in order to maintain social distancing.

  3. In order to abide by occupancy limits, dancers will need to arrive dressed in proper dancewear because no dancers will be allowed to enter the studio prior to their class start time.

  4. No parents or siblings will be allowed to wait in the lobby while classes are in session at any time. This is to protect our staff and dancers.

  5. Dancers waiting between classes will be required to wait in the Lobby.

  6. Dancers should bring a water bottle to class and we have bottled water for purchase for 50 cents.

  7. Hand sanitizer will be provided upon entrance to the studio.

 

Payment Policies & Procedures

  1. Monthly tuition must be paid by the FIRST of the month. A late fee of $25 will be added to your account after the 10th of the month. There are nine full tuition payments beginning September 1st and ending with the May 1st payment. Tuition is not discounted for missed classes, COVID-related absence or closure, inclement weather, or scheduled holiday. We have a variety of ways to submit payments to your account:

    1. Payments with a credit card may be made through the Parent Portal or you may call the front desk during business hours (Monday, Tuesday, Thursday 4:30-8:15) to pay over the phone

    2. You may send a check with your child

    3. You may send cash payments in an envelope with your child, for which we will supply a receipt

    4. You may mail a check, or have your bank mail a check to: 1248 N. Wesleyan Blvd., Rocky Mount, NC 27804

  2. If the studio is closed for any reason your payment due date DOES NOT CHANGE, so please mail your payment or pay online if you wish to avoid a late fee.

  3. Registration fees are non-refundable. The Costume Fee is refundable if you withdraw from a class, IN WRITING(email or letter), before Costumes have been ordered. Costume fees are non-refundable once costumes have been ordered.

  4. Costume fees are $84 per costume and have 2 payment options:

    1. Option 1--pay the entire costume fee up front in September

    2. Option 2--pay one-third each month in September, October, & November

  5. A late shipping fee/per costume company will be charged to your account if we must order your dancer's costumes late due to an account balance.

  6. If your account is 2 or more months past due, your child will not be allowed to participate in class until your account is current.

  7. Rather than selling tickets to the recital, a stage fee of $90 is charged to each family. The stage fee covers the cost of the auditorium rental, backdrops, scenery, props, programs, lighting, audio equipment, and all recital staff. It also includes a Digital Download of both recitals. This Digital Download takes the place of DVDs we sold in the past. The link will be provided to each family and you may share it freely with your friends and family.All friends and family are invited to attend the recital at no charge. Only one stage fee is charged per family, regardless of the number of children participating. Stage fees are non-refundable.

  8. Students will not be allowed to participate in the Dance Recitals or Dress Rehearsals unless their accounts are PAID IN FULL.

  9. There is a $25 returned check fee.

Dance Arts of Rocky Mount, Inc.  |  1248 N. Wesleyan Blvd.  |  Rocky Mount, NC 27804  |  (252) 442-3939

 

©Dance Arts of Rocky Mount, Inc. 2023

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